- Monday 8.00 am - 3.00 pm
- Tuesday 8.00 am - 3.00 pm
- Wednesday 8.00-15.00
- Thursday 12.00-18.00
- Friday 8am-3pm
- Saturday 9 a.m. to 1 p.m.
86 Koszykowa St.
Rooms 19 and 20
tel. (+48) 22 58 44 540 (available during Student's office working hours)
tel. (+48) 22 58 44 580 (available during Student's office working hours)
PJAIT Student's Office
Student services are primarily provided by phone and email.
A visit to the student's office is possible by appointment by e-mail or telephone, one day in advance.
When contacting, please use only university mail.
Please order student status certificates (for employer, visa, etc.) by email at least two days in advance, stating in the email for what purpose you need the documents and how you would like to receive them (scan or original).
Please order fee certificates from the accounting office email@example.com - you pick them up at the Student's office when you are informed that it is ready and by appointment a minimum of one day in advance.
How can we help?
Students' Office deals with the handling of the course of study - with us you can order a certificate of study, find out how and when to apply, inquire about scholarships, P.E. credit, defenses, diplomas, ID cards, groups or repetition of subjects.
The first ID card is prepared without any request from the student. Each new student receives an e-mail at the beginning of the first semester with information on when and where he or she can pick up the ID card. A fee of PLN 22 is added to the tuition fee.
A dup licate is prepared only at the request of the student submitted through the application system. The waiting time for a duplicate is up to several weeks. Students are informed by e-mail about the method and date of collection. The cost of making a duplicate is 33 PLN and is added to the tuition fee.
We strongly urge you to order certificates at least a few days in advance.
Please order certificates by writing an email to the dean's office with information on what the certificate is needed for (for an employer, for a visa, for a bank, for Social Security/USR, etc.) and how it would be received. - different institutions require different forms) and how it would be received. We can send the certificates by e-mail (scan), the student can also pick them up in person at the Student's office by appointment.
You order payment certificates from accounting firstname.lastname@example.org and pick them up at the Student's office. Once you have received information from the accounting department that the certificate is ready for pickup, please contact the dean's office to schedule an appointment.
Please note that semester billing is mandatory at our University - this means that it is not possible to issue a certificate of student status for more than a semester.
Applications are submitted only through the application system. Select the appropriate topic, and if none matches the request the student intends to write, select the "general" topic.
It is very important to remember to accept the answer given by the person processing the applications (most often it is the Dean of the respective department) - without this the application cannot be implemented.
If a student does not agree with the Dean's decision, the student can appeal the decision to His Magnificence the Rector. The appeal should be written in a word processor and then sent as an attachment by e-mail to the Student's Office (email@example.com). A response will also be sent by e-mail.
In the case of resignation from studies, the application submitted through the application system is treated as a statement of intent and does not require approval, unless it also contains other requests, for example, for a refund of overpayments.
If an overpayment has occurred in a student's tuition payment account, you can request a refund. To do this, submit an application through the application system requesting a refund of the overpayment and provide the number of the private bank account to which the refund is to be made.
Refunds of overpayments are usually made after several days.
Each student has an individual bank account number for deposits. It can be found in the Gakko portal, under the "Personal Information" tab.
The amount of fees - tuition, ITN, change of mode of study, cost of ID card, etc. - can be found in the contract.
It is not possible to pay fees by cash or card on site.
The university can send the diploma (copies and supplements) to a designated address in Poland and abroad. To do this, you need to fill out an application (downloadable below) and send it from the student's e-mail to the Student's office address. Similarly, a postgraduate certificate can be requested.
You can also request the mailing of certificates and other documents that can be prepared by Students' Office or accounting (application downloadable below).
We send documents only through the Polish Post. On the territory of Poland, shipping is free of charge, while shipping abroad is chargeable (payment information is included in the application).
Sending a diploma or certificate of postgraduate study
Shipping documents within the EU
Study time is not just about learning. Mainly it's about gaining new experiences, having fun and making new friends! You are the ones who can build the PJAIT's community and prove yourselves as members of the local government. Join the active students! Elections are held every year.
The procedure applies to students in computer science, information management and Japanese culture. Students in the Department of New Media Arts (both graphic design and interior design) have a separate procedure, which can be viewed on the SNM website.
The following points should be done after the work is approved by the Promoter.
In order to start the process, you need to:
- Print and bind the work - one copy for the entire group;
- prepare CDs with the work (written part + possibly (if any) source codes and compiled version of the application). On the CDs write with a marker the topic of the work, the names and student numbers of all authors. It is necessary to record:
- One CD from each co-author of the work - for the Student's Office;
- One additional CD - for the library.
- download, print and sign a statement on independent writing of the work - one copy from each author;
- in the event that it is a group thesis, students who are among the authors and do not have the opportunity to obtain a discharge, should submit a general application to the Dean of the Faculty via podania.pja.edu.pl with a request to approach the defense of the thesis without the diploma exam.
The defense of such a thesis is possible only if there is at least one person in the group of authors with a discharge (has passed all the subjects required by the study program).
At this stage, the thesis information entered by the Promoter should exist in the GAKKO system(gakko.pja.edu.pl). In this step, the student is required to provide additional information to the Promoter, who, after verification, completes it in the GAKKO system:
- The individual contribution of each author to the various elements of the work (including individual chapters in the documentation of the thesis project);
- area completed scientific research (if applicable);
- Name of the Reviewer of the work.
The student completes the following information on his own:
- Granting or not granting permission to post the thesis in the Thesis Repository;
- Declaration of the type of copies issued free of charge to the graduate. The university issues 3 sets of documents (diploma and supplement) for the student free of charge:
- original in Polish + 2 copies in Polish
- original in Polish + copy in Polish + copy in English
- original in Polish + 2 copies in Polish
You can send a set of physical documents listed in Step 1 by mail or make an appointment to deliver them to the Student's office or library (just make an appointment with one department, the documents will be forwarded accordingly):
- the library receives a bound thesis and one CD to check the thesis for plagiarism. The Uniform Anti-Plagiarism System guarantees verification of the thesis within a maximum of seven days from the date of entering the thesis into the system. The result of the verification from the "probability report" (factor No. 2) will be entered in the "Application for admission to the thesis defense", the so-called "circulator" (see Step 3).
- Students' Office receives the remaining CDs and statements signed by the authors of the work.
To formally complete Step 2, the Promoter must accept the verification result from the JSA, entered into the GAKKO system by a library employee.
Completion of Step 2 is tantamount to the submission of the thesis by the deadline set by the Dean of the Faculty in the order on diploma examinations.
A request for the creation of a circulator should be submitted to the Student's Office/Secretariat - by email (preferred option) or by phone, only after all of the following requirements have been met together:
- obtaining a discharge or obtaining a positive decision on the application for admission to the defense of the thesis itself (submitted in Step 1);
- obtaining acceptance of the plagiarism result by the Promoter in the GAKKO system.
The graduation slip will be made available in the GAKKO system(link). It is in the student's interest to make sure that the circulator is completed by:
- Accounting, (not applicable to non-degree students);
- Promoter and Reviewer (the introduction of the Promoter's and Reviewer's opinions is equivalent to their "signing" of the circulator);
- Students' Office (Only after all other signatures have been obtained).
Obtaining a set of signatures formally completes the process of preparing for defense.
On the day of the defense, no later than half an hour before the defense - during the Student's office hours:
- The chairman/member of the committee collects a set of documents from the Student's office for the examination committee;
- Students go to the designated room and wait to be invited to the exam.
(The description of this step does not apply to remote defenses).
Information about the prepared diploma (and/or a copy in English) will appear on the student's profile, after logging into GAKKO under Students' Office/Course of study/Documents (available for graduates of the academic year 2016/2017 and later).
In order to obtain an additional copy (no more than 3 pieces) in English, it is necessary to submit to the application system within 30 days from the date of defense:
- application - the translation of the thesis topic must be completed by the Promoter at the stage of entering the thesis into the GAKKO system. If the topic is incorrect, an appendix signed by the Promoter for translation of the thesis topic must be added to the application).
- Proof of payment of PLN 40 per set.
Due to the introduction of new diploma prints, diploma photos are not required from the 2020/2021 summer semester defenses.
Please note that you must make an appointment to pick up your diploma by email or phone.
When picking up your diploma, please have your ID card ready for return.
Course of study
Students with disabilities may request adjustments to their course of study in accordance with the Rector's order. Such a request should be submitted through the application system with information about the expected adjustments and attaching a disability certificate. The decision is up to the Dean, in accordance with the technical capabilities of the University, the conditions for teaching and passing individual classes and the conduct of examinations.
Ordinance of the Rector on rules for studying students with disabilities
(1) Each student enrolled for the semester is guaranteed a place in the exercise, lecture and reading group. The University reserves the right to reduce the number of groups, which may result in changes in assignments to the aforementioned groups.
(2) Changing the group is possible only in the case of collision of classes (regular and ITN groups).
(3) A request for a group change (including a new group number) should be sent to the Student's Office email address (firstname.lastname@example.org). The change will be possible only in case of vacancies in the requested group.
4 Any changes are possible until the end of the first week of classes.
(5) In exceptional situations, a change of group may take place during the semester. It is the responsibility of the student to obtain the consent of the new instructor and to provide him with any results (points obtained) and attendance obtained in the previous group. (6) Enrollment in language groups is handled exclusively by Foreign Language Department (email@example.com), and requests for possible enrollment or change of language group should be addressed there.
Once during the course of study, students have the right to change the mode or course of study. To do this, you need to apply for a change (in the break between semesters or before the next academic year). After receiving such an application in the Student's office, a simulation is made, i.e. a comparison of the student's previously completed program of study and the program completed in the new course/mode. From the program difference, it may be necessary to count the missing subjects as paid ITNs. If the student agrees to the proposed conditions, he/she will receive a scan of the contract addendum by e-mail. The addendum should be printed, signed, scanned and sent back as a single pdf file, of good quality, without artifacts and additional background.
A change of mode and direction involves a one-time fee.
During the course of their studies, students have the opportunity to receive various types of tuition reductions.
1.Reduction for the highest average - is granted automatically (for the semester), that is, you do not need to apply for it. At the beginning of the semester, after the end of the examination session and the issuance of all grades, the system generates a list of students who have obtained the highest average in the previous semester (in practice, it is usually an average of 5.0) and have no missing subjects. Each of the students who obtained a reduction is informed about it by e-mail. Until the information about the reduction is received, full tuition fees must be paid.
2.Reduction for a studying sibling or married couple - is granted for a semester only upon application by each sibling or married couple and only if the students pay full tuition. Conversion of one of the persons to ITN-only mode or taking a leave of absence prevents application for reduction or results in its loss.
3.Reduction due to payment of full tuition for the year or semester - is granted only if the payment is on time (payment dates, tuition and reduction amounts are in the contract). The student reduces the tuition accordingly and pays the already reduced amount.
4.Reduction for studying more than one course at the same time - is granted only after applying for such a reduction and only for a semester. After the end of the semester, the application must be submitted again.
5.Reduction for Matura exam results - is granted during the recruitment process by Admission Office, only for the first semester and is not repeatable. This means that if a student repeats the first semester, the discount will no longer apply.
Grades previously obtained at PJAIT (e.g., in another mode of study) transfer automatically, as long as it is a subject with the same name and the grade is not older than five years.
To transfer grades from another university, download the transfer sheet (below), contact the instructor of the course and present the syllabus of the course and the original grade list from the previous university (this cannot be a scan or photocopy). After consulting with the instructor, completing the sheet and having it signed by the instructor, the set of original documents (transfer sheet and grade list) should be delivered to the Student's Office, where it is forwarded to the Dean for approval. If the Dean also approves, the grade is entered into the system. For grades older than five years, the instructor does not transfer - the decision rests solely with the Dean of the Faculty.
In the case of all passed subjects and internships, as well as written and handed in the thesis, students proceed to the defense(procedure below).
If there are any unscored subjects left after the last semester, it is necessary to apply for ITNs for all unscored subjects in order to continue your studies.
If the thesis has not been completed, submit an application from PRO or SEM attaching information from the promoter about the status of the thesis.
If all the subjects are passed, the thesis is written, and the student has not taken the defense, he is struck from the list of students. Within two years of the deletion, he can take the defense after applying for entry for the defense and paying the appropriate fee - there are so-called consultations without student rights, after which the defense can only take place in March or October.
Students' Office deals exclusively with the acceptance of approved and signed practice reports. The reports are approved by Prof. Szklanny.
All information regarding internships, forms (sample reports, referrals) and regulations, which include the number of required internship hours, can be found on the PJAIT Academic Career Office website. For questions regarding internships, please email firstname.lastname@example.org.
With the beginning of the semester, full-time students who are required to implement physical education classes will receive email information about the organization of PE classes.
Registration for P.E. classes is done electronically through
website gakko.pja.edu.pl by the deadline. First-choice and - optionally - second-choice classes must be marked. In the event that a student is required to pursue P.E. classes and does not complete the questionnaire, he/she will be required to pursue classes on his/her own.
The schedule of classes and locations of facilities will be published on gakko.pjwstk.edu.pl in announcements at the beginning of the semester.
In the case of realization of P.E. on your own, you must provide a scan of the completed certificate with the seal of the center where the classes were held (print to download below) by the deadline.
Students who are unable to attend classes due to a medical condition are required to provide the Student's office with a semester medical release (by the end of March if it is for classes in the summer semester). Short-term medical exemptions are accepted up to seven days from the date of issue.
A failing grade is given to students who have not provided a medical exemption, a certificate of independent P.E. by the due date, or have not completed the necessary number of hours.
Before the semester in which students pursue elective subjects, everyone receives a questionnaire with a proposal for such subjects (usually at the end of the preceding semester).
In case of failure to complete this questionnaire (lateness, technical reasons), students submit an application requesting assignment of the elective subjects indicated by them through the application system. Cancellation of an elective course can be done only at the beginning of the semester (through the application system). At a later date, the cancellation will not be accepted, and subject will be treated as obligatory.
ITN - Individual Mode of Study - means repeating a subject. As a rule, you should repeat an ungraded subject in the mode in which you study. Subjects in full-time and part-time studies are repeated every year, so an unscored subject from the winter semester can be repeated only in the following winter semester, and from the summer semester - in the summer semester. In exceptional cases (this applies only to computer science students), it is possible to repeat subjects online, but they can be a maximum of half of the ITNs taken in a given semester. Not all subjects can be repeated online.
Important! Items implemented in online mode are visible only on the EDUX platform.
Every semester, students in all faculties receive an order from the Dean on the deadline for ITN applications. In the case of computer science students, students also receive a list of subjects that they can choose to repeat online, as long as they are unavailable for full-time or part-time study.
Important! If you apply for an ITN from PRO or SEM after your last semester, it is necessary to include information on the status of the thesis with the application - this is a document that should be completed by the promoter (download below). The information should be current (from the current semester).
Information on the status of the work - attachment to the application for PRO_SEM
Repeating subjects can be done in two ways - either independently of the usual course of study (e.g., a student continues his studies in the fifth semester, and at the same time repeats the subjects of the third and fourth semesters) or as "semester only ITN", i.e., the implementation of only the subjects not previously passed. "ITN-only semester" is impossible to implement in the first year of study.
After the "ITN-only semester," an application must be submitted as to the further course of study.
Cancellation of ITN can take place within three weeks of the start of the semester. After this time subject will be treated as not passed and the student will be charged the full fee for subject. ITN cancellation does not apply to subjects designated by the Dean.
A maximum of two semesters of so called "dean's leave" can be taken during the course of study. This applies to students after their first year and before their last semester of study - students who are in their first year and after their last semester of study cannot apply for a dean's leave.
You can also request a medical leave (at any time during your studies).
To apply for leave, you must apply through the application system and specify the duration of the leave. In the case of medical leave, a certificate from a doctor must be attached to the application.
At the end of the leave of absence, it is necessary to submit another application requesting enrollment.
At the end of the semester, students receive an order from the Dean of the faculty with conditions for promotion to the next semester. If the student meets these conditions, he is promoted automatically, without having to request it. If he does not meet - he is not promoted. If he or she does not pass the first semester, he or she can apply for conditional entry for the next semester, and if he or she does not get approval - he or she is struck from the list of students or resigns and can return to study from the new academic year. Passed courses are then transferred to the following year with the proviso that grades older than five years are not rewritten. Promotion (entry for the next semester) can be checked in the Gakko system (course of study -> entry history).
After the end of the semester, there is usually a deadline for declaring for the next semester, which in practice means applying within the designated period. After the deadline, applications can still be submitted, but students may be charged an additional fee for each subject ITN (the amount is stated in the contract).
Those students who have been promoted and do not plan to repeat any subjects do not apply. Instead, it is necessary if a student would like to repeat ungraded subjects in the upcoming semester, return after a leave of absence, or is only ITN after a semester.
Schedule for the 2023/2024 academic year
Schedule for the 2022/2023 academic year
The university awards three types of scholarships: rector's scholarship, social scholarship and scholarship for people with disabilities. Each of these requires an application through the scholarship system.
Below you will find more information about the scholarship you are interested in
The insurance protects students in the event of an accident, guarantees reimbursement of medical expenses and payment of benefits for each day of hospitalization as a result of an accidental accident, takes into account serious illnesses and provides 24-hour protection. Liability insurance provides protection for damages during participation in teaching activities, as well as in private life.
Here's more information on insurance
All important documents can be found in the Public Information Bulletin of PJAIT.
Do you have questions? Not sure how to get started? Get in touch with us!
Contact the Student's office to get answers to all your questions.